Audience: Active League Directors | Level: Intermediate | Requires: Approved league with initial setup complete
Quick Answer
Your weekly workflow has three phases: Before the event (create and schedule, set up registration/cards), During the event (monitor scoring, manage players, send updates), and After the event (complete the event, review results, update standings). Most directors spend 15-30 minutes per week once this workflow is established.
Phase 1: Before the Event
Creating Your Weekly Event
Timeline: Create events 1-2 weeks in advance for best player turnout
Go to League Tools → Events tab
Tap + Create new event
Choose an event template to save time
Quick tip: Use event templates to automatically apply your league's default settings (divisions, course, format). Learn more about which event template to choose.
After your first event: You can duplicate any existing event for future weeks instead of starting from scratch. This copies all settings, divisions, and configurations - you just update the date. Learn how to duplicate a UDisc event.
What to configure:
Event date and time - When players can start checking in
Course and layout - Can differ from your main league course
Divisions - Which divisions will compete
Registration settings - Pre-registration on/off, player limits
Scoring rules - Start format, play format, special rules
For recurring weeklies: Set up your event to duplicate week-over-week to save time. Learn how to set up recurring events.
Managing Registration
If you've enabled pre-registration for your events:
Check registration numbers:
Go to League Tools → Events tab
Select your upcoming event
View the Participants tab to see who's registered
Adjust player limits if needed:
Close registration early if you're at capacity
Extend registration deadline if you have room
Add walk-up players manually on event day
Communication tip: Send a reminder notification 1-2 days before the event to registered players from Event Tools → Send message to players.
Preparing Cards and Tee Times
For flex starts: Skip this step - players will create their own scorecards when they check in.
For shotgun starts or tee times:
Navigate to Event Tools → Cards tab
Review auto-generated cards or Create cards manually
Adjust groupings as needed (skill-based, random, requests)
Publish cards so players can see their groups
Pro tip: Randomize players to help everyone meet new disc golfers! Learn about randomizing players for variety.
Phase 2: During the Event
Monitoring Live Scoring
Access the live leaderboard:
From the app: Events tab → Your event → Leaderboard
From desktop: League Tools → Events → Select event → Leaderboard
What to watch for:
Cards that haven't started yet (follow up with late arrivals)
Unusual scores that might need verification
Cards finishing to monitor pace of play
Managing Player Issues
Common situations you'll handle:
Late arrivals or no-shows:
If using pre-assigned cards: Remove player from card or reassign to a different group
If flex start: Player can still check in and create their own card or be added to an existing card
Player disputes or scoring questions:
Review scoring history from the Leaderboard tab in Event Tools to see all score changes. Learn more about viewing scoring history.
Access the scorecard from Event Tools
Review the disputed hole
Make corrections if needed using Edit scores
Adding walk-up players:
Go to Event Tools → Participants tab
Tap + Add player
Search for their UDisc account or add as guest
Assign to a card (if using assigned cards)
Communicating During the Event
Send updates to all checked-in players:
From the app: Tap Manage event icon (or from any scorecard)
Select Send message to players
Choose your audience:
All checked-in players
Specific division
Specific card
Type your message and send
When to send messages:
Weather updates or delays
Pace of play reminders
Lost disc announcements
Post-round gathering information
Learn more about sending push notifications to players.
Phase 3: After the Event
Completing the Event
When to complete your event:
After all cards have finished and scores are verified
Events automatically complete 48 hours after the event end time (e.g., if your event ends at 12pm Wednesday, it auto-completes at 12pm Friday)
Manual completion is optional
How to manually complete:
Go to Event Tools → Leaderboard tab
Tap Complete event (top right)
⚠️ Important: Once completed, players cannot edit scores. Make sure all scores are accurate first!
Need to make changes after completing? You can undo completion from the Leaderboard tab by toggling Complete event back to Incomplete. This allows you to adjust scores, then re-complete the event.
What completing does:
Locks all scores (prevents further edits)
Finalizes the leaderboard
Awards standings points (if enabled)
Makes results permanent
Reviewing Final Results
Check for common issues:
Missing or incomplete cards:
Follow up with players who didn't finish
Mark DNF (Did Not Finish) if needed
Score corrections:
If you need to fix scores after completion, you'll need to update the event
Make corrections, then re-complete
Verify standings points:
Go to League Tools → Standings tab
Confirm points were awarded correctly
Communicating Results
Share results with your league
Export results:
From the Leaderboard page, tap the Export button
Or from Event Tools → Leaderboard tab, tap Actions → Export
Download the results file
Share with your league or use for records
Announce winners:
Recognize division winners and standout performances
Highlight league standings leaders
View hole-by-hole performance from the Course tab in the Leaderboard to see which holes played hardest or easiest (e.g., hole 1 avg. +0.79)
Update league standings:
Your standings automatically update when events complete
Share current standings leaders to build excitement
Remind players how many events remain
Weekly Workflow Checklist
Use this checklist to stay organized.
Before Event (1-2 weeks out):
Create next event using template
Verify course/layout is correct
Enable registration (if using)
Share event link with league members
Before Event (1-2 days out):
Check registration numbers
Send reminder to registered players
Create/publish cards (if not flex start)
Confirm course is ready to play
Event Day:
Monitor live leaderboard
Handle walk-ups and late arrivals
Address scoring questions
Send updates if needed
After Event:
Complete event when rounds finish
Review scores and standings
Share results and highlights
Create next week's event
Time-Saving Tips
Schedule a full season at once
Use the recurring event template to create multiple weeks of events in one batch. For example, set up every Wednesday event from January through March in just a few clicks. Learn how to set up recurring weekly events.
Duplicate events for quick scheduling
After creating your first event, use the duplicate feature to copy all settings and create future weeks. This is faster than starting from scratch and ensures consistency across your season. Learn how to duplicate a UDisc event.
Choose the right event template
UDisc provides pre-built event templates designed for different formats (weekly league, flex start, tournament-style). Using the correct template sets up the right defaults for your event type. Learn which event template to choose.
Set default divisions
Configure divisions once in League Tools → General event settings. They'll automatically apply to new events.
Batch create events
Create 4-6 weeks of events at once during the off-season or start of season. Just update dates and courses as needed.
Delegate admin tasks
Add co-administrators who can help with event creation, scoring management, and player communication. Learn about managing league admins if available in your League Tools.
Troubleshooting Common Weekly Issues
Issue: Players can't find the event
Causes: Players looking in wrong place or not using filters correctly
Solution:
Events are searchable as soon as they're created, but check-in opens at midnight on event day
Share the event quick link from Event Tools - this takes players directly to your event
Remind players to check the Events tab and filter by date/location
Issue: Scoring problems during the event
Causes: Player doesn't have UDisc account, phone issues, scorecard errors
Solution:
For players without accounts: Add them as guests from Event Tools
For scorecard errors: Access the card from Event Tools and make corrections
For sync issues: Have players close/reopen app and check internet connection
Issue: Need to make changes after event is completed
Causes: Score corrections needed, player disputes
Solution:
You can update an existing event even after completion
Make necessary changes to scores
Re-complete the event
Note: Standings will automatically recalculate
Issue: Low turnout or player engagement
Causes: Poor communication, scheduling conflicts, weather
Solution:
Create events further in advance (2-3 weeks)
Send regular reminders via push notifications
Share standings updates to build excitement
Ask for player feedback on preferred days/times
Consider offering different formats or themed events occasionally
Related Resources
Creating and managing events:
📅 Creating a UDisc League Event - Detailed event creation guide
🔂 Set up recurring weekly events - Automate your event creation
📝 How do I update an existing league event? - Make changes to events
During-event management:
🃏 How do I create and publish cards? - Card creation and management
📲 Send push notifications to players - Player communication
➕ How do I add players to my event? - Managing participants
Standings and results:
🏆 How do league standings work? - Understanding points and rankings
🖨️ Export league results - Export & share your league results each week
Getting started:
📖 Getting Started: How to Apply for a UDisc League - If you're new to league directing
🧱 Setting up your league - Initial league configuration
⚖️ Using UDisc Handicaps - Turn on handicaps to even the playing field
Need more help? Check out the UDisc Landing Zone here for tips from fellow League Directors or reach out to us via chat or at help@udisc.com.
Article Details
Category: Leagues & Events → For Organizers → League & Event Set Up
Last updated: February 2026
Topics covered: Weekly league operations, event management workflow, live scoring, player communication, event completion, league director workflow, weekly checklist
Related features: Event Tools, League Tools, Live scoring, Push notifications, Cards, Leaderboards, Standings
Requirements: Approved UDisc League with initial setup complete