Audience: Active League Directors | Level: Intermediate | Requires: Approved league with initial setup complete
Quick Answer
Your weekly workflow has three phases: Before the event (create and schedule, set up registration/cards), During the event (monitor scoring, manage players, send updates), and After the event (complete the event, review results, update standings). Most directors spend 15-30 minutes per week once this workflow is established.
📋 Phase 1: Before the Event
Creating Your Weekly Event
Timeline: 1-2 weeks in advance
League Tools → Events → + Create new event
Choose template or duplicate previous event
Configure date, course, divisions (optional), settings
Managing Registration (If Enabled)
Check numbers:
League Tools → Events → Select event → Participants tab
Adjust as needed:
Close early if at capacity
Extend deadline if room available
Send reminders 1-2 days before
Preparing Cards
For flex starts: Skip - players create their own cards
For shotgun/tee times:
Event Tools → Cards tab
Create or review auto-generated cards
Publish cards
⏱️ Phase 2: During the Event
Monitoring Live Scoring
Access leaderboard:
App: Events → Your event → Leaderboard
Desktop: League Tools → Events → Select event → Leaderboard
Watch for:
Cards that haven't started
Unusual scores
Pace of play
Managing Player Issues
Late arrivals/no-shows:
Pre-assigned cards: Remove or reassign
Flex start: Player can check in and create card or join existing
Scoring questions:
Review scoring history (Leaderboard tab)
Access scorecard from Event Tools
Edit scores if needed
Add walk-ups:
Event Tools → Participants → + Add player
Communicating During Event
Send messages:
Tap Manage event icon
Send message to players
Choose audience (all, division, card)
When to send:
Weather updates
Pace reminders
Lost disc announcements
✅ Phase 3: After the Event
Completing the Event
Auto-completion: 48 hours after event end time (e.g., 12pm Wed → 12pm Fri)
Manual completion:
Event Tools → Leaderboard → Complete event
⚠️ Once completed, players can't edit scores. Verify first! Need changes? Toggle back to Incomplete, edit, then re-complete.
Reviewing Results
Check for:
Missing/incomplete cards
Score corrections needed
Standings points awarded correctly
Sharing Results
Leaderboards are live and accessible to all players during and after the round. Players can view results from their scorecard in the app or by visiting the event page.
Optional: Export results for your records
Leaderboard → Export or Event Tools → Leaderboard → Actions → Export
Download results file to share externally or keep for records
Announce highlights:
Division winners and standout performances
Current standings leaders
Hole performance stats (Course tab shows which holes played hardest/easiest)
🔧 Troubleshooting
Players can't find the event
Events searchable immediately, check-in opens midnight on event day
Share event quick link directly
Remind players to filter by date/location
Scoring problems
Add players without accounts as guests
Access scorecards from Event Tools for corrections
Have players close/reopen app for sync issues
Changes after completion
Toggle to Incomplete, make changes, re-complete
Standings recalculate automatically
Related Resources
Creating and managing events:
📅 Creating a UDisc League Event - Detailed event creation guide
🔂 Set up recurring weekly events - Automate your event creation
📝 How do I update an existing league event? - Make changes to events
During-event management:
🃏 How do I create and publish cards? - Card creation and management
📲 Send push notifications to players - Player communication
➕ How do I add players to my event? - Managing participants
Results:
🏆 How do league standings work? - Understanding points and rankings
🖨️ Export league results - Export & share your league results each week
Getting started:
📖 Getting Started: How to Apply for a UDisc League - If you're new to league directing
🧱 Setting up your league - Initial league configuration
⚖️ Using UDisc Handicaps - Turn on handicaps to even the playing field
Need more help? Check out the UDisc Landing Zone here for tips from fellow League Directors or reach out to us via chat or at help@udisc.com.
Article Details
Category: Leagues & Events → For Organizers → League & Event Set Up
Last updated: February 2026
Topics covered: Weekly league operations, event management workflow, live scoring, player communication, event completion, league director workflow, weekly checklist
Related features: Event Tools, League Tools, Live scoring, Push notifications, Cards, Leaderboards, Standings
Requirements: Approved UDisc League with initial setup complete